Administrator CV Example
Make your organisational skills and personality shine with this CV guide for admin jobs
Professional CV example for Administrator
[Jane Smith]
[Administrator]
[123 Main Street Anytown, AB1 2CD | 01234 567890 | jane.smith@example.com]
Personal Statement
Highly skilled and detail-oriented administrator, experienced in managing and organising office tasks efficiently. Excellent at multi-tasking and maintaining high standards of work, with exceptional phone manners and time management skills. Proficiency in planning, proposing, and overseeing meetings, ensuring a well-structured work environment.
Experience
Office Administrator, XYZ Company, January 2018 – Present
- Assisted in managing office tasks, ensuring smooth daily operations for a team of 20 employees
- Organised and oversaw 10+ meetings per week, including scheduling and preparing materials
- Ensured efficient communication between departments and external stakeholders, reducing miscommunication by 30%
- Managed and organised office filing system using Microsoft SharePoint, maintaining accurate records for over 1,000 documents
- Proficient in using Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
Administrative Assistant, ABC Company, June 2015 – December 2017
- Assisted in managing office tasks for a team of 15 employees, improving efficiency by 25%
- Organised and planned 5+ meetings and events per week
- Managed office supplies and inventory, proposing cost-saving measures that reduced expenses by 20%
- Demonstrated excellent phone manners and time management skills, handling an average of 50 calls per day
Education
Bachelor of Arts in Business Administration, University of Anytown, 2012 – 2015
Grade: 2:1
Skills
- Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
- Skilled in using office equipment, such as printers, scanners, and photocopiers
- Knowledge of office filing systems and record management
- Data entry and database management skills
- Familiarity with office supply inventory and procurement
Certifications
- Microsoft Office Specialist certification, Microsoft Learning, 2016
- Certified Administrative Professional (CAP), Institute of Administrative Management (IAM), UK, 2017
Languages
- Fluent in English and Spanish
CV Vocabulary & Writing Tips
You already know this: recruiters spend a few minutes (if not seconds) on each CV. If you want to stand out, you need to pique their interest with keywords and powerful vocabulary.
You will show that you have what it takes but also that you know the lingo.
Words to use
- Communication
- Detail-oriented
- Efficient
- High standards
- Meetings
- Organised
- Phone manners
- Time management
- Trustworthy
- Welcoming
Action verbs
- Arrange
- Assist
- Ensure
- Multi-task
- Manage
- Organise
- Oversee
- Plan
- Propose
- Provide
- Set up
- Train
- Welcome
Administrator CV Tips and Ideas
Administrators make a company run smoothly and efficiently. Build a CV that lets your skills and achievements do the talking. Make organisations realise that you are the admin superstar they were looking for.
Format
Chronological or skill-based
Design
Neat and easily readable Consider creative options only for certain industries
Photo
No
Sections
Yes
- Personal & contact details
- Summary
- Work experience
- Skills and/ or achievements
- Academic background
Optional
- Languages
- Relevant qualifications and certificates
- Non-professional achievements
- Hobbies & interests
- Voluntary experience
- References
CV Length
1-2 A4 pages
Format
The format of your CV is what creates the very first impression. Picture yourself arriving at a job interview on time, wearing a polished look, and with a warm smile on your face. Imagine being convincing and concise in your answers, and that feeling when you realise that you and the recruiting company are a good match. Then imagine doing it all wrong.
The structure and presentation of your CV have that ‘make it or break it’ power. The sections you decide to include, how to highlight your achievements, what the hiring manager will read first, and even the font you pick are all the equivalent of your business card.
Remember, you want to give recruiters an idea of how it is to work with you. Considering the high competition in this field, it’s important to prioritize specific achievements or extensive experience over sections like academic education.
Chronological formats work best for those who have been in the industry for years and can boast a long series of promotions. Younger candidates can rely on a skills-based CV complete with real examples.
Design
Format and design go hand in hand. A neat and easily readable style is of course always to be preferred. However, it is also important to research the company you’re applying for. Is it a corporate and formal environment? Or is it a tech start-up where energy and innovation are highly valued? This should give you an idea of how creative you can get with colours, shapes, and more.
Of course, we’re not all designers and creatives, and it can be frustrating when your word processor or graphic program just don’t respond the way you’d like. That’s why many job seekers decide to use an online cv builder that will allow them to have their best CV ready in minutes.
Photo
Nowadays, it’s quite standard not to include a photo in your CV. If they wish to, HR workers will be able to find your picture online, on platforms like LinkedIn and other social media sites.
Unless you are applying for a position in an industry like fashion or TV entertainment, adding a photo may actually work against you. Recruiters must follow strict regulations against discrimination and may decide not to accept resumes with photos altogether for this reason.
Sections of an Administrator CV
The CV of an administrator should include the following sections:
- Personal & contact details
- Summary
- Work experience
- Skills and/ or achievements
- Academic background
Not all profiles are the same. You may benefit from adding the below sections if they are relevant or applicable to your specific case:
- Languages
- Relevant qualifications and certificates
- Non-professional achievements
- Hobbies & interests
- Voluntary experience
- References
Again, tailor your CV to the position and company you’re applying for. In fact, that should be rule number 1 of job hunting. If, for example, you’re looking to impress an NGO, your years of volunteer work at the local food bank should have a prominent position on the page.
If you’ll be working in an international company, they will be pleased to know that you’re bilingual.
CV Length
In general, the shorter the better. In the vast majority of cases, a CV shouldn’t be longer than 2 A4 pages. Recruiters say that they often prefer those that can condense all information in just one page.
Administrator CV Section Headings
Now that you have a general idea of how an impressive admin resume looks like, it’s time to dive in a bit deeper. In this part, you’ll learn about writing the individual sections of a winning CV and what to include.
Objective
Many candidates skip this section because they feel it takes up space on the page.
However, this is a great chance to highlight the best you have to offer as an employee and have it all in one place. Imagine the recruiter learning in the space of just a few lines about your personality, greatest achievements, and how you’d be a good match.
A good summary will make the reader want to know more.
Work experience
The work history section is vital for the majority of profiles and admin professionals are no exception. Since, usually, no specific academic qualification is required of most administrators, you must prove your expertise through experience rather than certifications.
If you have had several past employers, make sure to highlight the progression in your career path. If instead, you have stayed for many years in the same organisation, make it clear that you’ve been trusted with increasingly more responsibilities and have learned new processes and/ or tools.
Skills
Another category that should be prioritised, the skills section often ends up not being used to its full potential.
Don’t think of it as a list of all of your skills in no particular order, but rather of those that the company is looking for. Copying the ones that are included in the job ad isn’t a winning strategy: try to anticipate the recruiter’s needs.
If there isn’t much space left on the page, bulleted lists are acceptable. However, the best practice would be to include real examples that prove your skills and knowledge. This is particularly important for those who don’t have extensive work experience.
Qualifications
Admin work is usually a skill-based industry. However, there are educational backgrounds and qualifications that can help you stand out.
We already mentioned how language training could be a big plus for many companies and institutions. Others may be impressed by your knowledge of softwares and other tools. Many administrators are also the office’s appointed first aiders so decide to take H&S and first aid courses.
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